Jobs in Dodoma Tanzania Mothers2Mothers (M2M) Jobs in Dodoma The Finance And Administration Assistant Jobs in Dodoma at Mothers2Mothers (M2M) The Finance And Administration Assistant Employment opportunities Mothers2Mothers (M2M)




Mothers2mothers m2m

mothers2mothers m2m is an Africa-based NGO that unlocks the potential of
women to eliminate paediatric AIDS and create healthy families across ten sub-
Saharan African countries. m2m trains, employs, and helps empower women living
with HIV to work as community healthcare workers in understaffed health
centres and underserved communities. Through a peer-to-peer approach, these
‘Mentor Mothers’ deliver a range of health services, advice, and support to
women and their families. Started in Cape Town, South Africa in 2001 with an
initial focus on preventing mother-to-child transmission of HIV, m2m has
innovated and built on its strengths and now provides family-centred support
for a range of related health and social issues spanning pregnancy, birth,
childhood, and adolescence. It also partners with governments and other NGOs
on the adoption of its programme to spread the Mentor Mother Model and its
benefits. m2m has a track record of scaling its services and proven impact. To
date, m2m has reached over 11M women and children under two, and created more
than 11,000 jobs for African women living with HIV. For more, visit
www.m2m.org.

Job Title

Finance and Administration Assistant
Organisation Levels
mothers2mothers -> m2m Tanzania
Location
Dodoma – Dodoma, TZ Primary
Type of position
Fixed Term Contract
Education
Degree
Closing Date
18/9/2020

Job Description

The Finance and Administration Assistant supports the operational, finance,
human resources and administrative functions of the m2m Tanzania programme.
This includes the management of procurement, travel, vehicles, recording and
reconciliation of all financial transactional data of the Country Office
including reviewing and coding financial information; preparing and processing
documents to disburse funds, making deposits; compiling and reviewing
information for accuracy; maintaining records and HR process support, as well
as administration tasks as assigned. This position is based in Dodoma,
Tanzania, and reports to the Senior Capacity Building Advisor.

Key Performance Areas
Purchasing and Navigator processing

Enter all invoices into the accounting system and allocate them against
purchase orders
Coordinate and manage the process to setup new suppliers in the accounting
system and dealing with supplier queries regarding payments
Prepare and process purchase requisitions.
Maintain and update supplier information; conduct relevant background checks
and terrorist/debarment checks
Ensure that direct debits payment are checked to supporting documentation and
correctly recorded in the accounting system
Ensure monthly payment reports are produced for the cash flow analysis
Maintain an updated list of preferred vendors for the office

Managing staff and vendor accounts

Process travel requisitions and related staff advances
Enter staff expenses into the accounting system reimbursements and/or advance
liquidations
Timely payments to suppliers, payments done within 30 days of receipt of
invoice
Run the creditor report at month-end
Liaise with vendors on procured goods and services ensuring timely delivery
and safekeeping

Cashbook management and reconciliations

Prepare monthly bank reconciliations for the main operating account for
submission to the Head Office Finance team
Manage the petty cash process and balance petty cash monthly
Prepare monthly reconciliations of payables, payroll, accruals and prepayment
control accounts
Ensure that internal bank transfers are correctly managed
Follow up on reconciling items above and pass correcting entries where
necessary
Processing of the cashbook on a monthly basis.

Administration Support, travel, and asset management

Provide logistics support to the programme staff on trainings/workshops.
Manage the filing system for all financial documentation
Support with the retrieval of financial data during audits
Manage travel and logistics support to the project team. Make hotel,
transport, airline, and other bookings for domestic travel and provide support
to m2m Travel Coordinator in arranging international travel
Support compliance with m2m policies
Maintain the project inventory register
Manage receipt and distribution of project materials/assets and office
supplies
Coordinate printing and document production of office and project materials
Perform reception duties

Fleet Management

Manage monthly m2m vehicle plans
Ensure maintenance and servicing of m2m vehicles including use and checking of
vehicle logbooks
Ensure verification and consolidation of monthly mileage claims
Coordinate monthly reconciliation of petrol card statements
Collect and monthly review vehicle tracker reports against logbooks and
vehicle plans. Provide reports and analysis to CMU and Senior Capacity
Building Advisor to support in ensuring appropriate use in line with
organisational policies.
Serve as Fleet Manager for Tanzania and ensure compliance with m2m vehicle
management policy and procedure.

HR Administration

With the HR Business Partner and legal counsel, ensure compliance of all
operations with local labour law, m2m policy, and donor requirements
Support recruitment including placing advertisements, scheduling interviews,
and issuing of employment contracts
Manage performance contracting process for country programme
Implement and manage monthly employee information changes/updates for payroll
on time and in an accurate and compliant manner.
Serve as impersonator for site staff in ESS
Ensure review and timely submission of timesheets from the team site and
office staff
Ensure all HR staff information changes are collated and submitted timeously
for payroll purposes
Support timely submission of all statutory deductions for Tanzania

Job Requirements

Qualifications and Experience
• Bachelor’s degree in accounting, business, or similar field
• 3 years’ experience in similar roles
• Experience working on NGO projects preferred and with PEPFAR funding
strongly preferred
• Accounting experience an advantage

Competencies
• Strong organisational skills and attention to detail, structured and
process-driven
• Strong communication and interpersonal skills
• Ability to work independently and manage multiple competing priorities
• Ability to work with staff in different geographic locations
• Sound critical thinking and problem solving skills
• Demonstrated experience using MS Office suite Excel, Word, Power Point,
Outlook; experience with electronic financial systems advantageous
• Fluent in English
• Valid driver’s licence



Read and Apply Now Through









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//mothers2mothers.hua.hrsmart.com/hr/ats/Posting/view/595

Closing Date 9th October, 2020.



Jobs in Dodoma Tanzania Mothers2Mothers (M2M) Jobs in Dodoma The Finance And Administration Assistant Jobs in Dodoma at Mothers2Mothers (M2M) The Finance And Administration Assistant Employment opportunities Mothers2Mothers (M2M)


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