Procurement Officer Job at Safal Group Kenya

Role: Procurement Officer

Organization: Safal Group

Key Requirement: 7-8 years in ERP-based procurement, preferably in manufacturing

Deadline: Not specified

Key Responsibilities

Procurement

  • Timely procurement of material and services at the most competitive rates without compromising on quality.
  • Enhance the process efficiency of PR to PO and fulfil the procurement requirements on time at optimised cost without compromising on quality.
  • Ensure adherence to the Procurement policy and SOP, and that minimum audit observations are made during internal/external audits.
  • Identify & implement opportunities for Cost optimisation and efforts to bring down the total time of the SCM cycle.
  • New Vendor Development continues to source better quality products and services and reduce lead time.
  • Select, evaluate and maintain relations with vendors through periodic performance reviews
  • Floating Enquiries (RFQs) and Inviting Quotations, Negotiation with Vendors, making Comparisons, updating quotes, and cross-checking market rates for specific & typical items.
  • Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement, etc., to achieve overall customer satisfaction.
  • Secure material availability in accordance with the Material Requirements Plan (MRP).
  • Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
  • Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid.
  • Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
  • Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stockouts.
  • Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reduce the inventory level.

Supply Chain Administration

  • Adhere to Company standards and policies in addition to all regulatory requirements
  • Support and implement Company initiatives to achieve performance, quality and safety metrics
  • Work collaboratively with cross-functional teams and Vendors to create strategic value, risk management, and gain a competitive advantage for the organisation.
  • Implement and drive a continuous improvement program in the procurement function and establish a high level of performance & standards.
  • Select, evaluate and develop department employees, following general HR policies
  • Maintain 100% accuracy in documentation, data management and compliance with SOPs.
  • Proactively monitor procurement operational and financial performance, and develop personal and departmental action plans to achieve targets set for the department
  • Ensure the safeguard and security of the Company assets
  • Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
  • Compliance with Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across functions.
  • Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.

Requirements

Qualifications

  • Minimum academic qualification: Bachelor’s degree in Engineering / Operations
  • Qualifications as an added advantage: Certified Course in Supply Chain
  • Professional registration: IIMM / IFPSM / CIPS / APICS

Experience

  • Work Experience (Years): Minimum 7 to 8 years in ERP ERP-based procurement function
  • Specific to the position (level/discipline/years): Minimum 5 years in a similar role
  • Industry: Manufacturing, Steel, Cement, Consumer goods

Import Procurement Skills

  • Knowledge of customs regulations & international customs requirements
  • Experience in handling clearing & forwarding, costing and dealings with insurance companies and customs.
  • Excellent knowledge of Ken Trade and ICMS.
  • Understanding of pre-shipment (PVOC) procedures
  • Knowledge of bonded warehouse procedures is an added advantage.

Key Competencies and Skills

  • Negotiation skills
  • Analytical skills
  • Problem-solving skills
  • Planning & organising skills
  • Conflict resolution skills
  • Effective communication skills
  • Business Acumen
  • Customer Focus

Computer Literacy

  • End user of the ERP System is Must – SAP ERP System, preferably
  • Well conversant with MS-Excel, Word, PowerPoint, and Microsoft Outlook

Personality Profile

  • Positive
  • Collaborative
  • Fast-paced and prompt
  • Drive for results
  • Energetic and Enthusiastic
  • Taking ownership and committed

Additional/Specific Work Requirements

  • High level of integrity.
  • Able to build bridges between various operational departments
  • Knowledge of Lean Tools – Six Sigma, KAIZEN, 8 Waste (Muda), 5S, etc.
  • Adaptability and flexibility in an environment of change
  • Functional Excellence – Keen to learn the latest developments and new things in functions
  • Innovation – looking at new ways of doing things
  • Business Acumen – Understanding critical leverage points of Business.
  • Drive for results – Demonstrating extraordinary levels of energy & effort
  • Customer Focus – Actively looking for ways to increase value and satisfaction for customers
  • Taking ownership – Display commitments and walk an extra mile to achieve the target.
  • Excellent knowledge and understanding of end-to-end Supply Chain processes and best practices in a Lean Manufacturing environment.
  • Effective Communication Skills
  • Detail-oriented and able to handle multiple priorities in a fast-paced environment.
  • Effective Stakeholder Management and Good Interpersonal Skills
  • Must be analytical and systems-oriented.
  • Timely decision-making and managing uncertainty in the Supply chain

Success Metrics

  • Improved Productivity
  • Increased Sales
  • Reduce stock-outs and backorders.
  • Cost savings/optimisation (%)
  • PR~PO Process Efficiency as per agreed SLA
  • New Vendor Development and Vendor Performance Evaluation
  • Timely availability of the material
  • Improve operational performance & measurement

How to Apply

Click here to apply