Jobs in Dar es Salaam Tanzania Un Women Jobs in Dar es Salaam Operations Associate Jobs in Dar es Salaam at Un Women Operations Associate Employment opportunities Un Women




Background

UN Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security.

Under the direct supervision of the Operations Manager, the Operations
Associate carries out varied and inter-related operational, financial and
logistical activities ensuring high quality and accuracy of work. The
Operations Associate is results and client oriented producing administrative
services of the highest quality in a timely and proactive fashion.

Duties and Responsibilities

1.Provide administration and operations support to the Tanzania Country Office
CO in accordance with UN Women rules and regulations and policies and
strategies

Contribute to an annual workplan for the Operations Team and monitor the
implementation and monitoring;
Participate in review meetings and provide support to the assessment of the
managerial and operational capacities of implementing partners in
collaboration with the programme and technical team;
Provide technical support and guidance to colleagues on operational issues;
Ensure a continuous and up-to-date flow of information between the CO and the
RO as needed.
Coordinate the pre-audit preparations for the CO to be audit ready and
complete the pre-audit checklist;
Prepare for internal and external audits and coordinating implementation of
audit action plan by drafting periodic status update reports and collating
supporting documents.

2.Coordinate and administer procurement processes in accordance with UN Women
rules and regulations and corporate policies and strategies

Provide inputs to the preparation of procurement plans for the office and
monitor their implementation;
Generate procurement related reports; research and draft responses to
enquiries;
Review procurement requests and initiate procurement procedures for office and
project equipment, supplies and services;
Organize procurement activities and processes, including preparation and
conduct of Request for Quotations, Invitations to Bid or Requests for
Proposals, the opening and evaluation of tenders;
Coordinate contract negotiations, prepare request for award of contract for
the review and approval of relevant authorities, as required;
Prepare Purchase Orders PO and contracts in and outside Atlas, create vendor
profiles in Atlas;
Review procurement processes conducted by projects; submissions to the
Procurement Review Committee.
Monitor and maintain office stationery supplies including maintenance of stock
list of stationery, distribution of stationery and keeping a log of
distribution;
Coordinate assets management in the office, prepare and submit periodic
inventory reports, coordinate physical verification of inventory items;

3.Contribute to knowledge sharing

Provide administrative support in the organization of trainings for the
operations/ projects staff on administrative related matters;
Compile lessons learnt and best practices in administration, procurement, and
human resources.

Key Performance Indicators

All services are provided in compliance with UN Women rules, regulations and
policies
Timely and accurate implementation of procurement processes
Provide timely and quality advice to clients;
Timely and quality reports

Competencies

Core Values

Respect for Diversity
Integrity
Professionalism

Core Competencies

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional competencies

Ability to administer and execute administrative and procurement processes and
transactions;
Ability to perform work of confidential nature and handle a large volume of
work;
Strong knowledge of administrative rules and regulations;
Strong IT and web based management skills;
Ability to extract and interpret data
Ability to priorities work and to multi-task;

Required Skills and Experience

Education and certification

Secondary Education.
University Degree in Business, Administration and Finance, would be desirable,
but it is not a requirement.

Experience

At least 6 years of progressively responsible experience in administration,
finance, procurement, human resources or logistic support services at the
national or international level;
Experience in the usage of computers and office software packages MS Word,
Excel, etc.
Experience in the use of ATLAS is an asset.

Language Requirements

Fluency in English is required.
Working knowledge of another official UN language

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note UNDP reserves the right to select one or more candidates from this
vacancy announcement. We may also retain applications and consider candidates
applying to this post for other similar positions with UNDP at the same grade
level and with similar job description, experience and educational
requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages
all qualified applicants, irrespective of gender, nationality, disabilities,
sexual orientation, culture, religious and ethnic backgrounds to apply. All
applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training,
interviewing, testing or other fee in connection with the application or
recruitment process. Should you receive a solicitation for the payment of a
fee, please disregard it. Furthermore, please note that emblems, logos, names
and addresses are easily copied and reproduced. Therefore, you are advised to
apply particular care when submitting personal information on the web.



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URL Link to Apply

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Closing Date 9th October, 2020.



Jobs in Dar es Salaam Tanzania Un Women Jobs in Dar es Salaam Operations Associate Jobs in Dar es Salaam at Un Women Operations Associate Employment opportunities Un Women


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